If you are applying to a job and the job description has left out the intended recipient for your cover letter, you can do your own research to find the name of the department head you are applying to and address your letter to that person. If you are applying for a job and cannot find the name of the hiring manager or department head, you can start your salutation with " Dear " followed by the senior job title most closely associated with your potential position.
You can address the recipient by starting with " Dear " followed by a personal title, such as " Mr. If you want to use a personal title ahead of a female recipient's full name, but you are unsure of her marital status, it is always best to use the title " Ms. You can end your salutation either with a comma or a colon. Colons can be a popular choice in memo writing. Use online resources, such as company websites and social media profiles, to check the spelling of your recipient's name.
This can help maintain your professionalism and show your attention to detail, especially for recipients whose names have an uncommon spelling. If you cannot find the name or appropriate job title to use in a business letter salutation, you can use the phrase " To Whom It May Concern " as a last-resort option.
Here are several examples of appropriate salutations that can be applied to business letters and related documents:. Find jobs. Company reviews. Find salaries. Upload your resume. Sign in. Career Development. Image description Business Letter Format 1. Starting a Business Letter with Dear Mr. By Maeve Maddox. Stop making those embarrassing mistakes! Subscribe to Daily Writing Tips today! You will improve your English in only 5 minutes per day, guaranteed!
You'll also get three bonus ebooks completely free! Try It Free Now. Keith Channing on January 27, am To my mind, there are four possible ways of starting a written communocation: 1. Elysia Brenner on January 27, am I use Dear in only the most formal situations job applications, writing to the bank. Bill on January 27, pm As the writer said, email has changed the way we communicate in writing.
Lise on January 27, pm Creepy and effeminate? Oliver Lawrence on January 27, pm I completely agree with Lise and the original poster. Maeve on January 28, pm Chris C. Dale A. Steve on October 05, am I avoid the use of Dear by replacing it with the time of day.
Leave a comment: Cancel comment Name required :. Email address required :. Salutations can be confusing. We have outlined the best salutations for different situations and relationships. You will find additional information on email salutations in the second half of this article.
Social business letters address congratulations, thanks, condolences, or other non-business-related issues. If you do not know a person well or are making the first contact, it is always best to lean towards formality. Use a title and the last name. You can use their first name only. Use the title you know each prefers.
If you want to write a better cover letter to a prospective employer or an outstanding business letter to a potential client, you want to stand out, right? Likely you want to show how you are already a great fit for the team. Cover letters are notably more formal than emails, but some of the same rules apply, especially if you are writing to someone for the first time. Regardless of format, use a formal tone, while—as stated earlier—investing time in researching whom you are writing to.
Because you should invest some time trying to find out exactly whom you are writing to, the best alternatives to the highly impersonal Dear Sir or Madam include, in order of preference:.
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